Inventory Management System (IMS)

Your accounting software is most likely designed for general business. Companies with route sales have special requirements that are not addressed by general accounting software. Why burden your host accounting software with treating each route as its own warehouse. You want to make sure that your valuable inventory is not lost or stolen by mistake or by theft.

The purpose of IMS inventory management software from Data Concepts is to complement your host accounting software by adding features only available in expensive ERP or Inventory Management Systems. It is designed specifically for wholesale distributor’s special inventory control requirements.

Why IMS can make a difference

IMS uses MobilePDQ’s warehouse count software module to take inventory on your schedule. Each day’s transactions are stored in the reliable Microsoft SQL Server 2008 database. Posted sales will reduce each location’s (truck) inventory. Damage and good returned product is included in the equation. The computer count is replaced by the physical count and the variance is recorded in the database for further analysis by IMS reports. Salespeople are responsible for all of their inventory. You have the detail to backup payroll deductions or payments.

Summary

IMS focus is on inventory after it has been transferred to the warehouse and loaded on the trucks (location). It will calculate what the inventory should be over time until the truck is verified. This is especially valuable for distributors who only count their trucks on a monthly basis.

Each location is reconciled. The information is aggregated and transferred to the host accounting inventory system as one transaction. This reduces the amount of time spent in the host accounting software dealing with warehouse transfers, edits and journals.

IMS provides tools to help load the trucks effectively. The dimensions, volume and product weight are calculated so that the vehicle is not over-loaded or in violation of state and/or federal laws.

The new receiving module receives product as it arrives in the warehouse. This inventory must be posted to add to warehouse inventory.

IMS uses MobilePDQ’s warehouse count software module to take inventory on your schedule. Each day’s transactions are stored in the reliable Microsoft SQL Server 2008 database.

Why IMS?  

  • Fills gap in mid-market accounting software
  • Less expensive and complex then WMS
  • Integration with host warehouse module
  • Leverages value of HMS and MobilePDQ

IMS-Your Workboard

Route trucks are reconciled in IMS reducing shrinkage and theft. Receive product with your handheld computer.



Graphical Truck LoadingOptimum loading is achieved by using standards. IMS tracks product weight and volume to assist the loading crew in loading product properly everytime.

Drag and drop the product into the desired bay. Multiple configurations are supported including 12 bay, 16 bay and trailers.

Key Components

·         Inventory Management

·         Route Reconciliation

·         Forecasting

·         Product Receiving

·         Optimize Truck Loading

·         Software Integration

Features

žUse handheld to:
Receive inventory (PO’s)
Adjust loads
Count warehouse
žTrack route inventory outside GP
žTrack product flow from warehouse to route trucks
žConsolidate information to upload data to host accounting software

Benefits

žIMS takes the burden off your accounting software
žRoute trucks are reconciled in IMS reducing shrinkage and theft by providing timely information
žStays in sync with your accounting software

Receiving

Web-Based Product Receiving

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